A Fleet or Logistics Auditor is basically responsible for carrying out an unbiased continuous evaluation of the logistics firm or specific process or system within the firm with a view to establishing sustainable quality standards, providing constant access to reliable information, offering support for strategic and managerial decision making and identifying areas for improvement and elimination of inefficiencies.
A functional Fleet/Logistics Audit Unit will produce reports that ultimately improve efficiency, drive sustainability and help the corporate image of an organization in the eyes of internal or external customers and shareholders.
SKILLS SET REQUIREMENT
- Sound industry knowledge
- Complete and up-to-date knowledge of Federal and State transportation regulations. In Nigeria for instance, knowledge of FRSC’s regulations as espoused under Road Safety Registration for Tankers and tractor-Trailers (RSRTT) which is an extension of the Road Transport Safety Standardization Scheme (RTSSS) and other Regulations peculiar to States, while in Lagos, the regulation as detailed out in the Lagos Road Traffic Law of 2012 and subsequent amendments made to it so far.
- Ability to accurately calculate load arrival times and other performance parameters. Must have a working knowledge of computers and Intermediate to advanced level Microsoft Excel, enterprise management system etc in addition to a readiness to learn company specific fleet management solutions
- Ability to ‘farm’ data from across the various departments and units comprising the Organisation and likewise develop, access and maintain an accurate record-keeping system
- Must have the capacity to objectively assess every developing situation and carry out data benchmarking or peer comparison where necessary
- Listening skills: Willing to listen to drivers, office personnel, management, state and federal regulators and their concerns.
- Effective communication which is the ability to speak professionally and remain calm under immense pressure
- A Fleet or Logistics Auditor will naturally be a graduate of Accountancy, a Chartered Accountant and a Chartered Auditor with a well-rounded industry experience.
FLEET/LOGISTICS AUDITOR VALUE-CREATION:
A Logistics Auditor will interrogate and offer definite answers to questions such as:
- Can we hit service level targets with our current distribution network?
- Are our freight rates too high or too low?
- Are we keeping good-enough eye on our cost and performance in transport business?
- Are we using vendors, transport partners and carriers that can offer us the best service at the best rate?
- Do we have the appropriate technology employed to optimize our freight movements?
- How does our staffing levels compare with those of similar-sized companies?
- Can our current program support future growth plans?
- Do we have the correct personnel in place to take us into the future?
- Would using brokers or more forwarders benefit our operation?
- Should we be using different or expand to other modes of transportation?
POTENTIAL JOB RESPONSIBILITIES:
- Ensure that all cadres of staff within the transport company (including non-salaried employees or contract staffs that are paid a set rate per mile driven or employees paid on an hourly basis with overtime) have been paid fairly and accurately for the work they performed.
- Systematically analyze mileage records and hourly time sheets against payment records, look for discrepancies between earnings and actual payments and detect error or uncover frauds either of which could compromise the sustainability of the business.
Safety Policy Audits
- Regularly review the company’s safety policies and procedures, including vehicle inspection procedures, disaster response plans and incident report policies, to ensure that safety plans and procedures remain relevant and effective over time.
- Analyse all documentation related to policies and procedures, as well as combing through previously filed incident reports to ensure that policies and procedures are actually being carried out.
- Compare safety plans to actual accidents and identified hazards to determine how effective a safety policy truly is in practice.
Physical Equipment Audits
- Regularly conduct physical audits of productive equipment such as trucks, trailers, refrigerated storage facilities and loading machinery with a view to ensuring that all equipment on the books is present and well accounted for.
- Audit the safety, repair and usage records of each piece of equipment to prevent damage to over-used equipment or identify vehicles and equipment that may need to be replaced or taken out of use for repair.
Legal Compliance Audits
- Conduct legal compliance audits to ensure that safety policies, equipment standards, accounting records and financial reporting remain in line with state and federal mandates.
- Ensure that all vehicles maintain current emissions tests, for example, and that accounting records comply with generally accepted accounting principles.
Vendor or 3rd party Claims Audit
- Regularly review the process for evaluation, calculation and verification of payable claims with a view to establishing the sufficiency or otherwise of the system in place
- Review all claims with a view to establishing that the right amount is being paid for confirmed jobs, deliveries or freights and at the agreed time period
- Regularly review and compare claims parameters across peers in the industry and providing necessary benchmarks to establishing possible areas of improvement.